We are looking for a highly organised, meticulous and resourceful bid professional to join our regional Pursuits team. Based in Kuala Lumpur, the role will coordinate bids and pursuits across Southeast Asia, including cross-border and multi-office submissions involving AIS/GISI teams and partners in other regions. The role will also support Asia/APAC CRM implementation and pipeline management, as well as selected marketing activities where required.
Key Responsibilities:
- Bids & Pursuits
- Coordinate bids, tenders, EOIs, pre-qualifications and proposals across Southeast Asia, including cross-border and multi-office submissions.
- Manage day-to-day bid activities from kick-off through to final submission, ensuring deadlines and submission requirements are met.
- Review tender requirements and prepare submission checklists, bid programmes and responsibility matrices.
- Coordinate technical, commercial and management inputs across multidisciplinary teams and regional offices.
- Develop and coordinate proposal content, including presentations, CVs, project sheets, capability statements and other bid materials.
- Support the development of bid strategies, win themes and value propositions.
- Edit, proofread, format and quality-check submissions to ensure they are compliant, consistent and professionally presented.
- Maintain proposal templates, CV databases, project references and other bid resources.
- Track regional opportunities, bid progress, deadlines and key milestones.
- Proactively follow up with stakeholders and manage multiple concurrent bids and tight deadlines.
- CRM & Pipeline Support
- Support the implementation and rollout of the Asia/APAC CRM system, coordinating with country and regional teams.
- Maintain accurate opportunity and pursuit information for pipeline tracking and reporting.
- Support CRM adoption, data quality and ongoing process improvements.
- Marketing Support
- Support selected regional marketing and business development activities where required.
- Assist with presentations, capability statements, marketing collateral and digital content.
- Support industry events, conferences and other regional initiatives as required.
Job Requirements:
- 5–10 years of relevant experience in bids, proposals or pursuits within engineering, project management, infrastructure, construction consultancy or professional services.
- Strong experience coordinating complex tenders, EOIs and proposal submissions.
- Excellent writing, editing and proofreading skills, with strong attention to detail.
- Strong proficiency in Microsoft PowerPoint, Word and Excel, with the ability to produce professional presentations and documents.
- Good graphic design and document layout skills;
- Highly organised and proactive. Able to work effectively with multidisciplinary and regional/international teams across different countries and time zones.
- Confident in following up with senior and technical stakeholders to keep submissions on track.
- Experience with CRM, opportunity/pipeline management or data migration would be an adv